Bulk archiving employees can be necessary for several reasons:

  • Organisational restructuring: When a company undergoes restructuring, such as mergers, acquisitions, or departmental changes, it may need to archive a large number of employees' records. This helps streamline the transition process and ensures that the company's data remains organised and accessible
  • Employee offboarding: When employees leave a company, their records need to be archived for legal, compliance, and historical purposes. Bulk archiving allows for efficient and consistent management of departing employees' information, including employment contracts, performance reviews, and other relevant documentation
  • Data privacy and security: Archiving employees who are no longer actively working for a company helps protect their personal information. By securely storing their data, companies reduce the risk of unauthorised access or breaches that could compromise sensitive employee details
  • Compliance requirements: Companies often have legal and regulatory obligations to retain certain employee records for a specific period of time. Bulk archiving allows companies to comply with these requirements by systematically storing and managing employee data, making it easier to retrieve and provide when needed
  • Space and resource management: Storing inactive employee records can consume physical space and resources. Bulk archiving helps free up valuable storage space, both physical and digital, allowing the organisation to optimise its resources and reduce costs

To bulk archive employee, navigate to Dashboard > ERP > Human Resource > Archived Employees > Bulk Archive Employees